ultra x cov­id-19 regis­tra­tion and trans­mis­sion mit­ig­a­tion policies

ultra x cov­id-19 new regis­tra­tion policy 

18/03/2020

New regis­tra­tion policy for Ultra X events.

We under­stand that giv­en the cur­rent travel cli­mate, people are going to be appre­hens­ive about regis­ter­ing for races in case the event gets can­celled and they lose money. We are there­fore excited to announce a new policy at Ultra X.

As of 19th March 2020, any new entrant to an Ultra X event will be offered a full refund (depos­it and remain­ing bal­ance) if the race gets can­celled or post­poned due to Coronavir­us.

Fur­ther­more, if you are loc­ated in a coun­try where travel com­plic­a­tions due to Coronavir­us would make it impossible for you to get to the start line (eg there are travel bans on your nation­al­ity), or if you would face a man­dat­ory quar­ant­ine on return to your coun­try of ori­gin, you can request a refund right up until one week before the race start date. We will refund your entry fee in full, even if the race goes ahead as planned without you. This new policy will remain in place and apply to any­one who registers until 18th Septem­ber 2020.

So, for those of you look­ing at races but unsure of what will hap­pen in one, two, or five months time, you are tak­ing no chances by regis­ter­ing with us. Fire away!

 

ultra x 2020 events:
cov­id-19 trans­mis­sion mit­ig­a­tion policy

22/06/2020

The sta­ging of all remain­ing Ultra X 2020 events is sub­ject to gov­ern­ment guidelines and we will await fur­ther approv­al before a final decision is made.

The pur­pose of this doc­u­ment is to give run­ners as much fore­warn­ing as pos­sible with regards to poten­tial changes to their 2020 race.

As it stands, our inten­tion is to hold Ultra X 125 Azores, Ultra X Jordan, and Ultra X Mex­ico as planned, so please con­tin­ue to train and pre­pare for your event as nor­mal. 

To enable us to adhere to cur­rent guidelines and to play our part in redu­cing pos­sible trans­mis­sions, we will be intro­du­cing the below out­lined actions in 2020 (and pos­sibly bey­ond where required). We must ALL play our part in enabling events to go ahead. Your under­stand­ing and help in imple­ment­ing the below is required and appre­ci­ated.

We will email all com­pet­it­ors no later than the 18th July (Azores) and 8th August (Jordan and Mex­ico) with news regard­ing wheth­er the race can go ahead and if so, with updated race details. 

We fol­low the advice from the UK For­eign Office and from the tour­ism boards of each of our host loc­a­tions.

Please note that oth­er pre­cau­tions may be added in due course.

Open­ing remark

48 hours before all races are due to com­mence, Ultra X will con­tact all run­ners ask­ing them to answer a few ques­tions. These will be designed to high­light any exist­ing Cov­id-19 symp­toms. If it is thought that a run­ner may have symp­toms, they will be asked not to travel to the event and their place will be deferred to the next iter­a­tion. Fur­ther­more, they may trans­fer their race entry to any oth­er Ultra X event. Our aim is to do all we can to ensure that the vir­us is not being brought to our race.

We have taken the below pre­cau­tions in an attempt to reduce sig­ni­fic­antly, if not totally, all ‘touch points’ between run­ners and crew.

Gen­er­al

~ PPE: All Ultra X crew will be provided with per­son­al pro­tect­ive equip­ment (PPE). This includes, but is not lim­ited to; nitrile gloves, face masks, and access to san­it­iser. Crew mem­bers will have enough sup­ply to change equip­ment mul­tiple times a day should they think it neces­sary. 

Pre-race

~ Brief­ings: All race brief­ings will be con­duc­ted vir­tu­ally. All com­pet­it­ors will be sent a brief­ing video link dur­ing the week pre­ced­ing the event.

~ Bus travel: For races which require bus travel, the num­ber of buses will be expan­ded to ensure coaches oper­ate at 50% capa­city, allow­ing phys­ic­al dis­tan­cing meas­ures to be main­tained. Where buses have two entrance/exit points, one will be used for enter­ing and the oth­er for exit­ing.

~ Bib col­lec­tion: Race bibs will be avail­able for col­lec­tion from race HQ one day pri­or to the race start. Com­pet­it­ors will be alloc­ated a pick-up time to avoid groups col­lect­ing at the same time.

~ Kit checks: Run­ners will not be required to pass kit checks or to register at the event. Kit inspec­tions will instead be con­duc­ted at ran­dom on course by staff wear­ing PPE. Any pauses caused by kit checks will be recor­ded and race times will be adjus­ted accord­ingly. Run­ners must be pre­pared to stop if asked. If a run­ner refuses they will be giv­en a time pen­alty and this may lead to dis­qual­i­fic­a­tion.

~ Bags: Run­ners will be required to ensure any drop bags or fin­ish bags are clearly labelled with their name and race num­ber pri­or to arriv­ing. Bag depos­it will func­tion as a phys­ic­ally dis­tanced drop-off with Ultra X crew in PPE col­lect­ing and stor­ing bags, to trans­port and off­load for the same pro­ced­ure at camp­sites and at the fin­ish line.

~ Pre-race tem­per­at­ure check: All run­ners will have their tem­per­at­ures taken (by use of hand­held laser style ther­mo­met­er) by the race doc­tors. Any run­ner with an elev­ated tem­per­at­ure of 37.8°C (as recom­men­ded by the CMO) will not be allowed to start the race.

~ Race start: The race start may be a large start­ing win­dow of up to one hour. This will be con­firmed to par­ti­cipants one week before the race. Chip tim­ing will be used so as not to impact over­all race time. An appro­pri­ate gap must be main­tained between all par­ti­cipants at the start line and through­out the entirety of the race.

~ Phys­ic­al dis­tan­cing: Phys­ic­al dis­tan­cing meas­ures will be in place and mar­shals will ensure run­ners main­tain appro­pri­ate spa­cing between each oth­er through­out the start pro­cess. 

~ Symp­toms: Each run­ner will be required to com­plete a declar­a­tion upon arrival at the event to ensure they are not cur­rently infec­ted by Cov­id-19 and have not had, or know­ingly been in con­tact with, someone exper­i­en­cing any of the fol­low­ing Cov­id-19 symp­toms in the past 14 days:

- Cough
- Short­ness of breath or dif­fi­culty breath­ing
- Fever
- Chills
- Muscle pain
- Sore throat
- Recent loss of taste or smell

Aid sta­tions

~ Entry: Run­ners must san­it­ise hands at des­ig­nated entry and exit points to aid sta­tions. Run­ners will only be per­mit­ted into the aid sta­tion areas if phys­ic­al dis­tan­cing can be main­tained and will be held at an appro­pri­ately dis­tanced inter­val pri­or to the aid sta­tion if oth­ers are util­ising the check­point when they arrive.

~ Water refills: Run­ners will refill their own water bottles and must ensure no con­tact is made between their bottles and the lips of water taps, sub­ject to the risk of dis­qual­i­fic­a­tion.

~ Med­ic­al care: There will be no non-urgent med­ic­al treat­ment provided on course.

Over­tak­ing run­ners

~ Phys­ic­al dis­tan­cing: Run­ners must always be pre­pared to observe phys­ic­al dis­tan­cing on course and to slow down/stand aside to allow mem­bers of the pub­lic to pass safely without issue. Run­ners should call from behind if they wish to pass a slower mov­ing run­ner ahead and ask them to move aside. If being passed, runners must move to one side of the trail allow­ing the widest pos­sible dis­tance between them­selves and the over­tak­ing run­ner.

Camp­site

~ Sleep­ing areas: All run­ners will be giv­en des­ig­nated sleep­ing areas which they must adhere to. Camp­site accom­mod­a­tion will be expan­ded to allow appro­pri­ate dis­tan­cing to be main­tained. Tents will be pitched at least 5 metres apart. In some cases, com­pet­it­ors will be provided with indi­vidu­al tents. In lar­ger tents, tape will be used to sep­ar­ate sleep­ing areas.

~ San­it­iser: Anti-bac­teri­al hand gel will be made avail­able at the hot water sta­tion at meal times. All run­ners will be required to use this gel before they have access to the sta­tion. An appro­pri­ately spaced queue will again be required when access­ing the hot water sta­tion. Breach­ing this will put a com­pet­it­or at risk of dis­qual­i­fic­a­tion.

~ Com­mun­al areas: All com­mun­al seat­ing areas will be arranged with an appro­pri­ate dis­tance in between each chair.

~ Eat­ing utensils: There will be a strict ban on the shar­ing of eat­ing utensils.

~ Med­ic­al care: As usu­al, we will have our team of doc­tors with­in the race, provided to us by Exile Med­ics, with whom we are also con­tinu­ously mon­it­or­ing the situ­ation. They will be avail­able 24 hours a day at all races.

~ Symp­toms: If a com­pet­it­or dis­plays symp­toms of Cov­id-19, there will be pro­ced­ures in place to offer quar­ant­ine to the con­cerned com­pet­it­or.

Fin­ish line

~ Medals: All finisher’s medals will be indi­vidu­ally pack­aged, and run­ners are to col­lect these them­selves at the fin­ish line rather than being presen­ted with them. Run­ners must use the hand san­it­iser provided before and after col­lect­ing awards.

~ Bus travel: Coaches from the event fin­ish will oper­ate at 50% capa­city to allow for phys­ic­al dis­tan­cing.

~ Onward travel: Com­pet­it­ors will be advised to arrange onward travel swiftly after the event and will be encour­aged not to share trans­port.

    4 Com­ments

    1. Julie Kerr

      Need to keep spir­its up ❤️❤️

      Reply
    2. Mazin

      I want join with this race I’m from Qatar

      Reply
    3. Julia

      Thanxx for updat­ing
      I only not under­stood about the ones who signed up before Cov­­id-19. Do we get our depos­ite back in case the race not pos­sible due to Cov­­id-19 exten­sion?

      Reply
      • Jamie Sparks

        Hi Julia. Yes, all par­ti­cipants will be entitled to a full refund should the event not go ahead due to Cov­­id-19 (regard­less of when they signed up).

        Reply

    Sub­mit a Com­ment

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    4 Com­ments

    1. Julie Kerr

      Need to keep spir­its up ❤️❤️

      Reply
    2. Mazin

      I want join with this race I’m from Qatar

      Reply
    3. Julia

      Thanxx for updat­ing
      I only not under­stood about the ones who signed up before Cov­­id-19. Do we get our depos­ite back in case the race not pos­sible due to Cov­­id-19 exten­sion?

      Reply
      • Jamie Sparks

        Hi Julia. Yes, all par­ti­cipants will be entitled to a full refund should the event not go ahead due to Cov­­id-19 (regard­less of when they signed up).

        Reply

    Sub­mit a Com­ment

    Your email address will not be pub­lished. Required fields are marked *

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